I. General Information
The protection of your personal data is a priority for our organization. This Privacy Policy informs you about the type, scope, and purpose of the processing of personal data (hereinafter referred to as “data”) within our organization in accordance with the General Data Protection Regulation (GDPR/DSGVO).
II. Data Controller
The responsible party for data processing (the “Controller”) is:
Bharat Verein (Indian Association) e.V.
contact@bharatverein.org
Represented by the Executive Committee.
III. Types of Data Processed
In the course of managing your membership, we collect and process the following categories of data:
- Inventory Data: Full name, date of birth (for students/adult verification).
- Contact Data: Residential address (Meldebescheinigung), email address, and telephone number.
- Identification Data: Copies of identity documents (Passport/ID) provided during application.
- Payment Data: Bank details, PayPal transaction IDs, and payment history.
- Status Data: Student certificates (where applicable).
IV. Purpose of Processing and Data Security
The primary purpose of data processing is the administration of membership, communication regarding cultural events, fee collection, and the organization of biennial elections.
Storage and Security:
- Member data is stored locally on the secure computers of the current Executive Committee members.
- We implement technical and organizational measures to ensure that your data is protected against unauthorized access.
- Third-Party Sharing: We strictly do not share, sell, or distribute your personal data to any third parties or external organizations, unless required by law (e.g., for tax audits or legal mandates).
V. Data Retention
Personal data is stored for the duration of your active membership. Upon termination or cancellation of membership, your data will be deleted from our local systems after a maximum of three months, unless legal retention periods (such as German commercial or tax laws) require longer storage of specific documents (e.g., payment receipts).
VI. Your Rights
As a data subject under the GDPR, you have the following rights regarding your personal data:
- Right of Access: You may request a copy of the data we store about you.
- Right to Rectification: You may request the correction of inaccurate data.
- Right to Erasure: You may request the deletion of your data once it is no longer required for membership administration.
- Right to Withdraw Consent: You may withdraw your consent for future data processing at any time.
To exercise these rights, please contact the Executive Committee in writing.